RAPSS Activity Matrix

Below is a matrix to assist in determining which activities should be initiated in RAPSS and which should completed with the current paper process. Please contact your ORSP Grants Specialist or your OCC Contracts Manager if you have any questions. Read more about RAPSS here

Proposal Endorsement/Submission
Activity Original lSubmission Current Process Can be used now, will be mandatory after January 1, 2019
Pre-submission/pre-application  

It is optional enter a pre-proposal/pre-application into RAPSS.

Please follow the RAPSS Quick Reference Guide- Proposal: Pre-submission/Pre-application guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

As of January 1, 2019 all pre-proposals/pre-application should be entered into RAPSS.

Please follow the RAPSS Quick Reference Guide- Proposal: Pre-submission/Pre-application guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Brand New Proposals  

Initiate in RAPSS (All applications). Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Resubmissions Original Submissions prepared in RAPSS

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Proposals: Resubmissions guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original Submission NOT prepared in RAPSS (originally submitted using the paper endorement process)

Initiate in RAPSS. Please follow the Legacy Resubmissions guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Award Establishment
Activity Original lSubmission Current Process Can be used now, will be mandatory after January 1, 2019
Advance Account Requests Original submission prepared in RAPSS

Initiate the Advance Account request in RAPSS. The funding proposal MUST be in a state of Award Anticipated. If it is not, please contact your ORSP Grant Specialist or OCC Contract Manager. Please follow the RAPSS Quick Reference Guide-Awards: Advance Account Request guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original submission NOT prepared in RAPSS (originally submitted using the paper endorement process)

The IPAS portal is no longer available for Advance Account Requests as of 5/31/18.

The funding proposal must be recreated in RAPSS and processed to a state of Award Anticipated. Please contact your ORSP Grant Specialist or OCC Contract Manager for assiatance. Once that has been done, please follow the RAPSS Quick Reference Guide-Awards: Advance Account Request guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Brand New Award Original submission prepared in RAPSS Please contact your OCC/ORSP Grant Specialist to initiate the award for processing.
Original submission NOT prepared in RAPSS (originally submitted using the paper endorement process)

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Continuations (Non-competing Continuation) Original submission prepared in RAPSS

Initiate in RAPSS using the RAPSS Quick Reference Guide- Awards: Continuations at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guide

As of January 1, 2019, it will no longer be required for a Continuation (Non-competing Continuation) to go through an endorsement process utilizing a RAPSS funding proposal. Going forward, these will be processed as a modification to the existing RAPSS award record.

Please open the RAPSS award (AWD) record for which the funding allocation is to be applied and notify your ORSP Grant Specialist or OCC Contract Manager via the Email Specialist activity of the need to process an award modification. Please be sure to upload the requisite documentation to satisfy the request. This may include but is not limited to the progress report submitted to the sponsor and the notice of award issue by the sponsor.

Once this has been submitted, your ORSP Grant Specialist or OCC Contract Manager will be able to take the appropriate action and initiate the RAPSS award modification.

Note: For those continuation Funding Proposals (FP_Con) that have already been initiated and are still in process, these will need to be completed accordingly,

Original submission NOT prepared in RAPSS (originally submitted using the paper endorement process)

Establish the funding proposal in RAPSS so that an award record can be initiated.

Please follow the RAPSS Quick Reference Guide- Legacy Continuations (Paper Endorsement) guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Renewals (Competitive Continuations) Original submission prepared in RAPSS

Initiate in RAPSS using the RAPSS Quick Reference Guide- Proposals: Renewals at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original submission NOT prepared in RAPSS (originally submitted using the paper endorement process)

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Legacy Renewals (Paper Endorsement) guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Revisions (Supplements) Original submission prepared in RAPSS

Initiate in RAPSS using the RAPSS Quick Reference Guide- Proposals: Revisions at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original submission NOT prepared in RAPSS (originally submitted using the paper endorement process)

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Legacy Revisions (Paper Endorsement) guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Award Modifications (including, but not limited to):

NGA Revised
Updated Funding Allocations

Original submission prepared in RAPSS and corresponding award (AWD) record has been processed.

Please open the RAPSS award (AWD) record for which the funding allocation is to be applied and notify your ORSP Grant Specialist or OCC Contract Manager via the Email Specialist activity of the need to process an award modification. Please be sure to upload the requisite documentation to satisfy the request. This may include but is not limited to the progress report submitted to the sponsor and the notice of award issue by the sponsor.

Once this has been submitted, your ORSP Grant Specialist or OCC Contract Manager will be able to take the appropriate action and initiate the RAPSS award modification.

Original submission NOT prepared in RAPSS (originally submitted using the paper endorement process)

The funding proposal must be recreated in RAPSS and processed to a state of Award Anticipated. Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Please contact your ORSP Grant Specialist or OCC Contract Manager for assiatance.if necessary

NCE's Original submission prepared in RAPSS

Please open the RAPSS award (AWD) record for which the funding allocation is to be applied and notify your ORSP Grant Specialist or OCC Contract Manager via the Email Specialist activity of the need to process an award modification. Please be sure to upload the requisite documentation to satisfy the request. This may include but is not limited to the progress report submitted to the sponsor and the notice of award issue by the sponsor.

Once this has been submitted, your ORSP Grant Specialist or OCC Contract Manager will be able to take the appropriate action and initiate the RAPSS award modification.

Original submission NOT prepared in RAPSS (originally submitted using the paper endorement process Contact your OCC/ORSP Grant Specialist to determine if this activity should be initiated in RAPSS.
Contracts/Agreements
Activity Original Submission Current Process

Brand New Contracts/Agreements
or
Modifications to existing Contracts/Agreements

Funding is associated with the Contract/Agreement*

Note: The following also applies to legacy agreements that were previously submitted using the paper endorsement process and are being brought into RAPSS for the first time.

Initiate the agreement in the Agreement Module of RAPSS. RAPSS replaces the use of RedCap to route agreements to OCC for corporate sponsored contracts and ORSP for all other sponsored contracts.

Please follow the RAPSS Quick Reference Guide: Agreements (Overview) guide at the link below.

https://ored.rutgers.edu/rapss/quick-reference-guides

If the agreement is funded, it will also require an associated endorsement/funding proposal. Please follow the Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Funding is NOT associated with the Contract/Agreement**

*RAPSS Endorsement for Contracts/Agreements required for the following:

Clinical Trial Agreements
Cooperative Agreements
Grants-in-Aid/Gift, Lab Services Agreement,
Master Agreement (or SOW under Master Agreement)
Professional Services
Registry Agreement
Research Agreement (or SOW under Research Agreement)
Research Plan
Service Agreement
SBIR/STTR
Student Sponsorships (fellowships and company programs)
Subcontracts (incoming and outgoing)

Please contact OCC/ORSP Grant Specialist if you have any questions.

**RAPSS endorsement is not required for the following:

Center Membership Agreement
Certificate of Confidentiality Agreement
CDA/NDA/PIA
Data Use Agreement
HIPPA-Business Associated Agreement
Letter of Indemnification
Material Transfer Agreement (materials provided to or from RU).