RAPSS Activity Matrix

Below is a matrix to assist in determining which activities should be initiated in RAPSS and which should completed with the current paper process. Please contact your ORSP Grants Specialist or your OCC Contracts Manager if you have any questions. Read more about RAPSS here.

Activity Original Submission Current Process August 8th to (TBD) After (TBD)
Proposal Submissions/Endorsements
Brand New Proposals   Initiate in RAPSS (Federal Only) Initiate in RAPSS (All applications)
Resubmissions

Original Submission prepared in RAPSS

Initiate in RAPSS
Original Submission NOT prepared in RAPSS Paper Endorsement Process Paper endorsement process Contact your OCC/ORSP Specialist to initiate the activity in RAPSS
Award Establishment
Advance Account Requests Original submission prepared in RAPSS Initiate the Advance Account request in the IPAS portal Initiate the Advance Account request in RAPSS Initiate the Advance Account request in RAPSS
Original submission NOT prepared in RAPSS Initiate the Advance Account request in the IPAS portal
Brand New Award Original submission prepared in RAPSS Not available in RAPSS.  Use current process to establish award Contact  OCC/ORSP Specialist to initiate and activate the award Contact OCC/ORSP Grant Specialist to initiate and activate the award
Original submission NOT prepared in RAPSS NOT available in RAPSS.  Use current process to establish award
Award Modifications (include, but not limited to):
Continuations (Non-competing)
Renewals (Competitive Continuations)
Revisions (Supplements)
Carryforwards
NCE's
For awards whose proposal/endorsement was originally submitted in RAPSS Not available in RAPSS.  Use current process to establish award/make modification Contact  OCC/ORSP Specialist to initiate and activate the award so the associated modification can be processed Contact  OCC/ORSP Specialist to initiate and activate the award so the associated modification can be processed
For awards whose proposal/endorsement was NOT done in RAPSS NOT available in RAPSS.  Use current process to establish the award's related segment of funding
Contracts/Agreements
Brand New Contracts/Agreements Funding is associated with the Contract/Agreement* Not available in RAPSS. Initiate the endorsement in RAPSS Funding Proposal and the Agreement Module of RAPSS.  RAPSS replaces the use of RedCap to route agreements to OCC for corporate sponsored contracts/ORSP for all other sponsored contracts.
Funding is NOT associated with the Contract/Agreement**
Modifications to existing Contracts/Agreements Funding is associated with the Contract/Agreement* NOT available in RAPSS.  Use current process to establish the award's related segment of funding Contact  OCC/ORSP Specialist to initiate and activate the award and create the parent agreement in RAPSS. Once done modification activity can be initiated
Funding is NOT associated with the Contract/Agreement** Contact  OCC/ORSP Specialist to initiate and activate the award and create the parent agreement in RAPSS. Once done modification activity can be initiated
 

*RAPSS Endorsement for Contracts/Agreements required for the following:

Clinical Trial Agreements
Cooperative Agreements
Grants-in-Aid/Gift, Lab Services Agreement,
Master Agreement (or SOW under Master Agreement)
Professional Services
Registry Agreement
Research Agreement (or SOW under Research Agreement)
Research Plan
Service Agreement
SBIR/STTR
Student Sponsorships (fellowships and company programs)
Subcontracts (incoming and outgoing)

Please contact OCC/ORSP Grant Specialist if you have any questions.

**RAPSS endorsement is not required for the following:

Center Membership Agreement
Certificate of Confidentiality Agreement
CDA/NDA/PIA
Data Use Agreement
HIPPA-Business Associated Agreement
Letter of Indemnification
Material Transfer Agreement (materials provided to or from RU).