RAPSS Activity Matrix

Below is a matrix to assist in determining which activities should be initiated in RAPSS and which should completed with the current paper process. Please contact your ORSP Grants Specialist or your OCC Contracts Manager if you have any questions. Read more about RAPSS here

Proposal Endorsement/Submission
Activity Original lSubmission Current Process Can be used now, will be mandatory after January 1, 2018
Brand New Proposals  

Initiate in RAPSS (All applications). Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Resubmissions Original Submissions prepared in RAPSS

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Proposals: Resubmissions guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original Submission NOT prepared in RAPSS Paper Endorsement Process

Initiate in RAPSS. Please follow the Legacy Resubmissions guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Award Establishment
Activity Original lSubmission Current Process Can be used now, will be mandatory after January 1, 2018
Advance Account Requests Original submission prepared in RAPSS

Initiate the Advance Account request in RAPSS. The funding proposal MUST be in a state of Award Anticipated. If it is not, please contact your OCC/ORSP Specialist. Please follow the RAPSS Quick Reference Guide-Awards: Advance Account Request guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original submission NOT prepared in RAPSS Initiate the Advance Account request in the IPAS portal

The funding proposal must be recreated in RAPSS and processed to a state of Award Anticipated. Please contact your OCC/ORSP specialist for assiatance. Once that has been done, please follow the RAPSS Quick Reference Guide-Awards: Advance Account Request guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Brand New Award Original submission prepared in RAPSS Please contact your OCC/ORSP Grant Specialist to initiate the award for processing.
Original submission NOT prepared in RAPSS Paper endoresement/submission

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Continuations (Non-competing) Original submission prepared in RAPSS

Initiate in RAPSS using the RAPSS Quick Reference Guide- Awards: Continuations at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guide

Original submission NOT prepared in RAPSS Paper endorsement/submission

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Legacy Continuations (Paper Endorsement) guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Renewals (Competitive Continuations) Original submission prepared in RAPSS

Initiate in RAPSS using the RAPSS Quick Reference Guide- Proposals: Renewals at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original submission NOT prepared in RAPSS Paper endorsement/submission

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Legacy Renewals (Paper Endorsement) guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Revisions (Supplements) Original submission prepared in RAPSS

Initiate in RAPSS using the RAPSS Quick Reference Guide- Proposals: Revisions at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Original submission NOT prepared in RAPSS Paper endorsement/submission

Establish the funding proposal in RAPSS so that an award record can be initiated.

Initiate in RAPSS. Please follow the RAPSS Quick Reference Guide- Legacy Revisions (Paper Endorsement) guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Award Modifications (including, but not limited to):

NGA Revised
Updated Funding Allocations

Original submission prepared in RAPSS Contact your OCC/ORSP Grant Specialist so they may initiate the award modification in RAPSS.
Original submission NOT prepared in RAPSS Paper endorsement/submissions

The funding proposal must be recreated in RAPSS and processed to a state of Award Anticipated. Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Please contact your OCC/ORSP specialist for assiatance.if necessary

NCE's Original submission prepared in RAPSS Contact your OCC/ORSP Grant Specialist so they may initiate the award modification in RAPSS.
Original submission NOT prepared in RAPSS Paper endorsement/submissions Contact your OCC/ORSP Grant Specialist to determine if this activity should be initiated in RAPSS.
Contracts/Agreements
Activity Original Submission Current Process Can be used now, will be mandatory after January 1, 2018
Brand New Contracts/Agreements Funding is associated with the Contract/Agreement*

Initiate the agreement in the Agreement Module of RAPSS. RAPSS replaces the use of RedCap to route agreements to OCC for corporate sponsored contracts/ORSP for all other sponsored contracts.

Please follow the RAPSS Quick Reference Guide: Agreements (Overview) guide at the link below.

https://ored.rutgers.edu/rapss/quick-reference-guides

If the agreement is funded, it will also require an associated endorsement/funding proposal. Please follow the Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides

Funding is NOT associated with the Contract/Agreement**
Modifications to existing Contracts/Agreements Funding is associated with the Contract/Agreement* Paper endorsement/submissions

Initiate the agreement in the Agreement Module of RAPSS. RAPSS replaces the use of RedCap to route agreements to OCC for corporate sponsored contracts/ORSP for all other sponsored contracts.

Please follow the RAPSS Quick Reference Guide: Agreements (Overview) guide at the link below.

https://ored.rutgers.edu/rapss/quick-reference-guides

If the agreement is funded, it will also require an associated endorsement/funding proposal. Please follow the Please follow the RAPSS Quick Reference Guide- Proposals: Proposal Team guide at the link below:

https://ored.rutgers.edu/rapss/quick-reference-guides
Funding is NOT associated with the Contract/Agreement**
 

*RAPSS Endorsement for Contracts/Agreements required for the following:

Clinical Trial Agreements
Cooperative Agreements
Grants-in-Aid/Gift, Lab Services Agreement,
Master Agreement (or SOW under Master Agreement)
Professional Services
Registry Agreement
Research Agreement (or SOW under Research Agreement)
Research Plan
Service Agreement
SBIR/STTR
Student Sponsorships (fellowships and company programs)
Subcontracts (incoming and outgoing)

Please contact OCC/ORSP Grant Specialist if you have any questions.

**RAPSS endorsement is not required for the following:

Center Membership Agreement
Certificate of Confidentiality Agreement
CDA/NDA/PIA
Data Use Agreement
HIPPA-Business Associated Agreement
Letter of Indemnification
Material Transfer Agreement (materials provided to or from RU).